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Complete Jewellery & Watches
Retail ERP by Odoo

High value stock, daily gold and silver rates, exact weights and old item exchange. Cybrosys, an official Odoo Partner, runs jewellery and watch retail on one secure Odoo database, showroom to web.

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Core Jewellery ERP Highlights

One Backend for Every Channel
Metal, Purity & Stone Variants
Made-to-Order Manufacturing
Weight-Accurate Stock Tracking
Old Item Exchange & Buyback

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Multi-Channel
Showroom, POS & eCommerce
Live Pricing
Daily Gold, Silver & Platinum Rates
Made-to-Order
Manufacturing & Work Orders
Real-Time
Sales & Inventory Reports
Odoo Jewellery and Watches Retail ERP overview

One System for Every
Showroom Challenge

High value stock that needs tight security and traceability, prices that shift with daily gold, silver and platinum rates, making charges and stone costs that vary piece by piece, old gold exchange and buyback, hallmarking and certification requirements and a showroom experience that has to feel as premium online as it does in person Odoo brings all of this together under one system.

Its Sales module handles quotations and orders for both ready stock and made-to-order pieces, its Manufacturing module tracks made-to-order production from raw metal and stone to finished piece and connected inventory, purchasing and CRM tools keep your stock, karat and purity details, suppliers and customers on one accurate record.

Jewellery & Watches ERP Solution by Cybrosys

Sell from your showroom counter, your website, or any channel you add down the line, all through the same Odoo backend. Every order updates the same stock, live metal pricing and customer record, no matter where it was placed.

One Backend for Every Showroom and Sales Channel

Sell from your showroom counter, your website, or any channel you add down the line, all through the same Odoo backend. Every order updates the same stock, live metal pricing, and customer record, no matter where it was placed.

Manage Metal, Purity, Stone & Design Variants

Set up attributes like metal type, purity or karat, stone, size, and design once on a product, and Odoo generates every sellable combination as its own trackable variant, each with its own weight, making charge, and pricing where needed, while sharing the same core product listing.

A Fully Built eCommerce Website for Jewellery & Watch Shoppers

Build a branded online store with drag and drop pages, curated collections by occasion or metal type, and variant selectors for purity, size, and stone that pull live stock, no separate catalogue or platform required.

Quotations & Orders Built for High Value Sales

Draft a quotation for a ready stock or custom piece, price it against the day's metal rate, apply a deposit or split the balance into installments, and confirm the order, all in one flow, whether the sale happens at the counter or online.

Made to Order Production with Odoo Manufacturing

Confirmed orders for custom or made to order pieces generate work orders automatically, with bills of materials tracking exactly what metal weight, stone, and labor go into each build, from casting and setting through polishing and hallmarking.

Secure, Weight Accurate Stock Management

Track stock across showroom counters, back office vaults, and offsite warehouses, with barcode and RFID based receiving and transfers that account for exact gross and net weight, purity, and pieces still in production.

Real Time Sales & Inventory Reports

See what's selling, what's sitting in the showroom too long, and what's running low, by counter, by collection, or by metal rate movement, without waiting on a manual report.

Manage your showroom

Manage your showroom and staff operations efficientlyDesign Variants

The various dedicated modules available in the Odoo platform aid in the operation management of showroom staff from recruitment to payroll management.

Run complete online and offline recruitment
Draft employee contracts
Allocate job positions across showrooms
Define salary structure
Attendance and time off management
Showroom shift and roster management
Appraisal requesting tool
Payroll management
Sales

Quotations & Orders Built for High Value Sales

From first quotation to confirmed order, the Sales module is built around how jewellery and watches are actually bought, with room for live metal pricing, making charges, deposits and old item exchange.

Draft and send professional quotations for both ready stock and made to order pieces
Price pieces automatically against the day's gold, silver, or platinum rate
Configurable quotation templates by product category or collection
Convert quotations into confirmed sales orders in one click
Apply deposits and split remaining balances into installment schedules
Manage old gold or old item exchange and buyback against new purchases
Multiple pricelists for retail, wholesale, and bulk or contract customers
Track order status from quotation through delivery
Sales team and showroom performance tracking
Automated warnings for credit limits or blocked customer accounts
Point of Sale

Fast, Accurate Counter Billing

Counter billing is where most jewellery and watch sales actually close and Odoo's POS is built to keep that moment fast, accurate and fully connected to the rest of the system.

Quick barcode or RFID lookup of any piece directly at the counter
Live metal rate based pricing applied automatically at checkout
Split payments across cash, card and old item exchange in a single bill
Apply deposits, installments, or scheme redemptions at the point of sale
Every POS sale updates stock, customer records and accounting in real time
Print or email GST compliant invoices with hallmark and purity details
Offline mode with automatic sync once connection is restored
Counter wise and cashier wise sales performance tracking
Jewellery Point of Sale counter billing
Manufacturing

Made-to-Order Production with Odoo Manufacturing

Custom and made-to-order jewellery needs production tracking that off-the-shelf retail software doesn't offer and the Manufacturing module fills that gap directly inside Odoo.

Bills of materials for both standard products and custom designs
Work orders generated automatically from confirmed sales orders
Track metal weight, wastage and stone consumption against each build
Route production across casting, setting, polishing and hallmarking
Manage subcontracted production steps handled by external karigars
Real time visibility into work in progress and expected completion dates
Quality and hallmarking checkpoints built into each stage of production
Finished pieces move directly into sellable stock once production is complete
Purchase

Controlled Sourcing of Bullion & Stones

Sourcing bullion, loose stones, findings, and finished watches from multiple vendors needs tighter control than a simple buy and restock flow, and Odoo's Purchase module keeps that process organized end to end.

Raise RFQs to bullion suppliers, gemstone dealers and watch distributors
Vendor-wise pricelists tied to live metal rates or fixed contract pricing
Purchase agreements and blanket orders for regular karigars or suppliers
Track purity, hallmark and certification details against each purchase
Approval workflows for high value purchase orders
Match vendor bills against purchase orders and received stock automatically
Vendor performance tracking on price, quality, and delivery timelines
Stock

Secure, Weight-Accurate Stock Management

Manage stock across every metal, purity, stone and design variant of your jewellery and watch catalogue, along with loose stones, findings and packaging supplies.

Define attributes for metal type, purity, stone and size as trackable variants
Track made to order and custom design pieces as a distinct production and purchase flow
Assign unique serial numbers to watches and high value or certified pieces
Record exact gross weight, net weight and stone weight at every stock movement
Monitor slow moving and season-end stock for clearance planning
Quality and certification checks on incoming stock from vendors
Source the same product from multiple vendors, karigars, or manufacturers
Well-defined storage locations across showrooms, vaults and staging areas
Barcode and RFID scanning for stock moves and showroom-to-vault transfers
Secure Weight Accurate Stock Management
Repair

After-Sales Repair & Service

After sales service is a routine part of jewellery and watch retail, resizing, re polishing, stone resetting, battery and strap replacement, and Odoo's Repair module tracks every job from intake to return.

Log repair requests directly against the customer and original sale
Track warranty status and eligibility before confirming a repair job
Estimate and quote repair charges, including parts and labor
Route jobs to in-house technicians or external service centers
Track turnaround time and job status from intake to completion
Update stock automatically when parts or materials are used in a repair
Generate service invoices tied back to the repair job
After Sales Repair and Service tracking
Website & eCommerce

A Fully Built eCommerce Website for Jewellery & Watch Shoppers

Jewellery and watch shoppers often browse online long before they walk into a showroom, so what's shown online needs to match what's actually available and priced accurately. Odoo's website and eCommerce apps keep your catalogue, live pricing, and stock in one place.

Drag and drop website builder with no coding required
Publish your full catalogue with collection groupings and purity/stone selectors
Live stock and live metal rate pricing synced from showroom and vault alike
Delivery and appointment or consultation slots configurable at checkout
Pricelists for retail, wholesale, or bulk/contract customers
Native payment gateway integration, including deposit based checkout for high value items
Online orders flow directly into fulfilment and delivery scheduling
SEO tools to manage titles, descriptions, and URLs on product and collection pages
Mobile responsive storefront out of the box
After Sales Repair and Service tracking
Social Media Marketing

Real Time Sales & Inventory Reports

Jewellery and watches is a highly visual, aspirational category, and Odoo's marketing apps let you plan, publish, and measure social activity without switching to a separate platform.

Schedule and publish posts across Facebook, Instagram, Pinterest, and X
Plan a content calendar around new collections, festive launches, and showroom events
Track reach, engagement, and click through from a single dashboard
Tie social campaigns directly to in store or online promotions
Turn inquiries and comments from social channels into CRM leads automatically
Manage multiple showroom or regional social accounts from one screen
Measure which campaigns actually drive showroom visits or online orders
After Sales Repair and Service tracking

What Makes Odoo Jewellery & Watches ERP the Best?

Beyond sales, POS, manufacturing, purchase, stock and repair, the platform brings accounting, CRM, website, marketing and staffing tools together under the same roof.

01

Complete Accounting

All the financial aspects of your jewellery and watches retail operations, managed from the dedicated accounting module.

  • Direct invoicing & vendor bill management
  • Multi-currency management
  • Integrate various payment terminals
  • Analytical reports by showroom, collection and metal rate movement
  • Flexible payment terms, deposits and old item exchange adjustments
02

Customer Relationship Management

High value purchases often involve a longer sales cycle, browsing, consultation and follow-up before a decision is made.

  • Generate leads from website and showroom visitors
  • Leads from emails & lead enrichment
  • Complete lead generation and management
  • Custom activities on leads, including design consultation follow-ups
  • Pursue and follow up each lead
  • Customer satisfaction measurement & reporting
03

Website & eCommerce

What's shown online needs to match what's actually available and priced accurately, all from the same catalogue.

  • Drag and drop website builder, no coding required
  • Live stock and live metal rate pricing
  • Variant selectors for purity, size and stone
  • Deposit-based checkout for high value items
  • Delivery and appointment or consultation slots at checkout
  • Pricelists for retail, wholesale, or bulk/contract customers
  • Native payment gateway integration
  • SEO tools for product and collection pages
  • Mobile responsive storefront out of the box
04

Social Media Marketing

Jewellery and watches is a highly visual, aspirational category, planned and measured from a single dashboard.

  • Schedule and publish across Facebook, Instagram, Pinterest, X
  • Content calendar around new collections and festive launches
  • Turn social inquiries and comments into CRM leads
  • Tie social campaigns directly to in-store or online promotions
  • Manage multiple showroom or regional social accounts from one screen
  • Measure which campaigns actually drive showroom visits or online orders
05

Showroom & Staff Management

Dedicated HR modules aid operation management of showroom staff, from recruitment to payroll.

  • Run complete online and offline recruitment
  • Draft employee contracts & allocate job positions across showrooms
  • Define salary structure
  • Attendance, time off and showroom shift rosters
  • Appraisal requesting tool & payroll management
06

One Connected Backend

Sell from your showroom counter, your website, or any channel you add down the line, all through the same Odoo backend.

  • Every order updates the same stock and customer record
  • Live metal pricing shared across every channel
  • No separate catalogue or platform required

Integration with Other Odoo Applications

The jewellery and watches solution is integrated with other Odoo applications to bring more advanced functionality into your showroom operations.

Inventory

Every metal, purity, stone and design variant is stored and managed effectively by Odoo inventory management, across showrooms, vaults and warehouses.

Accounting

Vendor bill payment, deposits, installments and old item exchange adjustments are conducted through integration with the accounting module.

Website & eCommerce

Online orders flow directly into fulfilment and delivery scheduling, with the same live stock and metal pricing shown in the showroom.

Frequently Asked Questions

Yes. Pieces can be priced automatically against the day's gold, silver, or platinum rate, both at the sales counter and on quotations, so pricing always reflects the current market.

Yes. Old gold or old item exchange and buyback can be managed against new purchases, both from the Sales module and directly at the POS counter.

Yes. Confirmed orders for custom or made-to-order pieces generate work orders automatically, with bills of materials tracking metal weight, stone and labor from casting through hallmarking.

Exact gross weight, net weight, purity and pieces still in production are recorded at every stock movement, with barcode and RFID based receiving and transfers across counters, vaults and warehouses.

Yes. Website, POS, Manufacturing, Purchase, Stock and Accounting are natively connected, so every showroom, online and counter sale updates the same stock, pricing and financial records.

How We Deliver Jewellery & Watches ERP Implementations

From first consultation to a fully operational showroom, Cybrosys follows a proven implementation process built for jewellery and watch retailers.

1

Discovery & Scoping

We map your showrooms, metal rate sources, vendors and hallmarking requirements.

2

Configured Demo

We build a live Odoo demo pre-loaded with your product variants, pricelists and catalogue.

3

Implementation & Training

Our team configures Odoo, migrates stock and customer data, sets up integrations and trains your staff.

4

Go Live & Support

You go live with confidence, backed by ongoing support across every showroom and sales channel.

Why Choose Cybrosys?

Cybrosys Technologies, a prominent Odoo gold partner, has been providing jewellery and watches retail solutions for its clients. We have crafted a well-defined jewellery retail system in Odoo and are fully aware of its various constraints for custom development of the software as per your requirement. We can bring in any form of modification and configuration to the Odoo platform so you can run your jewellery and watches retail business exactly as your operations demand.

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Calicut

Cybrosys Technologies Pvt. Ltd.
Neospace, Kinfra Techno Park
Kakkancherry, Calicut
Kerala, India - 673635

Kochi

Cybrosys Technologies Pvt. Ltd.
1st Floor, Thapasya Building,
Infopark, Kakkanad,
Kochi, India - 682030.

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