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By: Nikhil Krishnan

How to Revise a Quotation in Odoo?

In any business organization, sales are the department that generates revenue and the basic goal of the sales team is to promote sales and increase the contribution to the profits on the one hand and satisfaction to the customer on the other hand. They are always a spine of an organization. The best sales team needs some qualifications.


- Make and Keep the network with customers.

- Find good and best Markets.

- Good listeners. 

- Building and maintaining a relationship with a customer. 

- Correct and healthy follow-up.

- Good Planning for future sales. 

- Good at negotiating almost anything.


Also, they need an important part is Customer Relationship Management Software and Sales Management Our earlier blog related to CRM and Sales.


Yes. Odoo is a good option to handle your business and sales for more information regarding Odoo Sales Management


When we get a lead we can convert it into an opportunity and after traveling different stages, we won that opportunity and make it as a quotation. We sent that quotation and the client satisfied with the amount we quote. Then sales happen very smoothly. When we are using Odoo we can go through this workflow.


If the clients are not satisfied with the amount we quote. Then what we do? The point is very simple. Negotiation. A good salesman is good at negotiating almost anything. After the negotiation, we edit the quotation and re-sent it to the clients. This process is run until a healthy quote will approve by the client. Odoo sales allow you to edit the quote in the quotation after sending it to the customer. And re-sent it to the customer.


If the sales team wants to see the negotiation history. Then this module will help you. Quotation Revised History (https://www.odoo.com/apps/modules/10.0/quotation_handler/).

After Install this module is satisfied 3 major things


- Retrieve the history of revised quotations.

- The automatically set expiration date for a quotation.

- An expiration date is included in the Email template.


After the installation of the ‘Quotation Revised History’ module, there are some changes in the workflow. The first one is we can’t edit the quote in the quotation in the ‘Quotation Sent’ state. That before confirms the quotation we need to fix the amount in the quotation. For that, we sent the quotation through email or by hand. If the customer needs negotiation, we can’t edit it in the sent state. To edit the quote we just click the new button that appears in the quotation form is ‘Revise the Quotation’.


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If we click on it. Then the Quotation has changed the state to the "Revised Quotation" state. In this state, we can edit the order lines and re-sent them to the clients. After clicking on the button, we can see that the name of quotation SO008 changed to SO008/R1. If we revised it again the name will be changed to SO008/R2. From this naming, we can easily recognize how many times the quotation is revised. And also we can see a smart button on the top right of the form that will provide the entire revised history of the quotation.


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This Smart button redirects you to the Quotation History.


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Revised Quotations name is unique like SO008-1, SO008-2…...etc. In the sales Settings 


Sales -> Configuration -> Settings -> Quotations & Sales -> Expiration Date


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There are 2 new fields extra added to set the expiration date automatically. In basic Odoo the expiration date field set manually. But the help of these settings we can  automatically set up the expiration date easily

No Expiration date: No changes(we have to set expiration date manually in quotation)

Default 14 days: The expiration date set automatically from Quotation Creation Date or form Quotation Sent Date is set for 14 days.

Created as company rule: The quotation will expire as per the custom days set by the user from Quotation Creation Date or from the Quotation Sent Date.

Expiration Date Calculated From this field only appears on we select Default 14 days or Created a company rule. So just choose either of the two, Quotation Sent Date or Quotation Creation Date.

If we set the Expiration date manually or automatically it affects the Quotation Emails.


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