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By: Sebreesha Sylvia

Salient Features of Odoo Fleet Management Module

Fleet management of Odoo helps you supervise all fleet performance and fleet maintenance to increase the productivity of the business. Any organization that uses commercial vehicles to function should use fleet management. An efficient Fleet management system increases both efficiency and revenue of your business. It is the responsibility of the company's fleet manager to take proper care of the fleet. But at times it may become difficult for a person to control everything manually. Odoo 14 Fleet module completely assists fleet managers in making their job a piece of cake.

 

The Fleet Management tool of Odoo 14 effortlessly manages the operations of vehicles in your company. They manage your vehicles, contracts, costs, insurances, and others with ease. With Odoo smart application you can always keep an eye on your fleet. Companies can customize Fleet Management modules according to the needs of the business


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Odoo Fleet Management comes with features such as vehicle management, contract management, odometer tracking, fuel consumption monitoring, service management, and reporting. You can also maintain a fleet history with all relevant details like Model No, License Plate, Registration details, Engine Volume etc. A complete record of your fleet can be maintained in Odoo Fleet Management Module. Fuel Tracking and Odometer statements are other main features of Odoo Fleet.


 In this blog let us look into the features of the Odoo Fleet Management module.


VEHICLE MANAGEMENT

Odoo Fleet Management provides a comprehensive view of the state in which the company's fleet is. This includes operating conditions of the fleet too. Production year, mileage, configurations, last service, replacement of parts, history of breakdowns and accidents, cost of repairs etc. are clearly mentioned.


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This whole data compiled into a report helps Fleet managers to maintain the program. Managers can select every single vehicle from the module and schedule individual maintenance if required. With the Schedule activity option, you can assign required maintenance or the activity that has to be performed to the responsible party.

Day-by-day follow-ups on vehicle maintenance, forecasting service, and repair tracking help to keep the fleet in good condition. Under vehicle maintenance, there are a number of features that have to be noted. 

  • MODEL DETAILS

Details of the model of the vehicle that the company has recorded. Manufacturer, model name, and type of vehicle company owns can be seen at once. The number of seats and doors, color, brand, registration number, model year are specified. All these help to easily identify individual vehicles of your company's fleet.

 

  • DETAILS OF THE DRIVER

With Odoo Fleet Management every required detail of the driver who uses vehicles from the company can be recorded. Starting date and ending date can be recorded. By clicking on the driver's history details of the driver will appear. Also users can attach any document with the driver's history. A complete record of the driver's details is kept. You can also assign a future driver in this module.


  • ODOMETER READING

A record of odometer value can be added near to the model of the vehicle. This helps to keep a track of your fleet's mileage. Also helps to forecast repairs and service. The odometer value of each vehicle, under separate drivers and specific date, can be viewed.


  • DESCRIPTION OF ENGINE

Fuel type, Emission of CO 2, Horsepower, Horsepower Taxation and Power can be viewed. This can help to monitor the engine from time to time.


  • VEHICLE DETAILS

All specific details of the vehicle from Odometer reading, Immatriculation Date, Chassis Number, Catalog Value including VAT, Purchase Value, Residual Value, and Company can be seen unified under vehicle section. 


CONTRACT MANAGEMENT

 As most of the companies use a contract system for their fleet, thus a proper record of contracts has to be made. A track of contracts that have taken place is recorded under the Contracts section. Users can add details like the name of the responsible, starting date of the contract, the expiration date of the contract, vehicle, vehicle invoice date, vendor detail, current driver of the vehicle, recurring cost, recurring cost frequency, and status. Looking at the status of the contract user can easily identify whether the contract is still valid or not. Included services within the contract will be displayed if any. Also, the terms and conditions that come with the contract can be viewed.


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SERVICE MANAGEMENT 

All the service options can be viewed at once using Fleet Management. Description of the service, type of service needed, vehicle, details of the driver, odometer value, cost required, vendor's name, and date can be seen unified on screen. The stage at which the service is can be seen as either to-do, running, done, or canceled. Notes which the user wanted to add while viewing the service report can also be added which makes the monitoring easier. Filters can be used to view the service data as per the requirement of the user. Timely management of the fleet can be done easier with the service section.


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COST REPORTING

All cost reports related to the fleet are recorded. Cost analyzes can be done by looking at bar graphs, pie charts, and line charts. Contract and services-related costs are displayed differently. You can compare the costs with the previous period or previous date. Reports help to track money spent on each vehicle by the company. Using various parameters provided, users can generate reports and get a clear picture of the fleet expenses. By providing insights about the cost spent on contract and service further planning on fleet investments can be done.


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With the Odoo Fleet Management module, the work pressure on the person who coordinates the activity of the fleet will get some ease. Fleet details can be brought under a single glance. The operating condition and the state of the fleet get a comprehensive view. With in-depth descriptions and tracking an overview of the fleet can be obtained. You can also set alert messages dates before the end of the contract so that renewal will not be delayed. Fleet as a whole can be viewed at the configuration option. Each vehicle can be viewed under either its manufacturer or vehicle model with photographs. 

Fleet Management Is suitable for any kind of enterprise which has a fleet. Odoo Fleet Management can also be used in companies where they provide employees with vehicles. This module is an effective way of dealing with the fleet.



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