Chapter: 6 - Reporting Is the Best Feature of Odoo Accounting

Management Based Reporting

Management of the financial aspects of the company operations is the vital aspect of a company and the executives are in search throughout their functioning to bring in tools and solutions which will aid to the easiness as well as efficiency of it. The aspects of reporting as well as report generation will serve as a management tool in understanding the status of the accounting aspects of your business. Moreover, with the real-time functionality of reports, you will be able to understand the on goings in regards to the financial operations of the company in no time just by having a glance at the accounting-based reports.

The Odoo being an efficient management tool showcases various reporting as well as report generation tools for the easiness of business operations and management. In regards to the financial management of the company, there is a dedicated module that is embedded with advanced reporting functions and tools of operations. In the Accounting management module of Odoo, there are numerous reporting tools in regards to the financial operations and for the Accounting management aspects, there are reporting tools such as Invoice Analysis, Analytic Report, Unrealized Currency gains/losses, Depreciation Schedule, Budget Analysis, and Product Margins. We will be discussing these aspects of report generations in detail one by one in the upcoming sections.

Invoice Analysis

The Invoice Analysis report generation is the primary form of accounting management report available in the Odoo Accounting module. This report will provide an Analysis of the invoices which have been described and the ones which are in the created stage of operation. All the invoices in regards to the customer-based operations in the sales of the services as well as the products will fall under the Invoice Analysis reporting. The Invoice Analysis reports can be viewed in the Line as well as pie and the Bar charts. There are Filtering as well as Group by tools which are available in the Invoice Analysis report will be helping you to view the analysis report in regards to the invoices as per the need.

Management Based Reporting

The following screenshot depicts the bar charts of the Invoice Analysis report which will be depicted in color coordination based on the need. The Filtering, as well as Group by available options, will help sort out the required details in regards to the invoices which are being generated.

Management Based Reporting

Furthermore, there is also a Kanban view available other than the graph view that is available helping you to draft the reports in a different format. In the Kanban format, the filtration can be done within the report helping you to depict only the required aspect of the + sign, as well as the - sign, which will help you to expand as well as depreciate the reporting aspects in regards to the entries which have been defined. Furthermore, there are Filtering as well as Group by options available helping you to craft the report using the default options as well as customizable ones which are available. Additionally, there are Measures configuration options that are available which will help you to define the measures on which the Invoice Analysis reporting aspects have been defined.

Management Based Reporting

The Invoice Analysis reporting is an exception tool that has been defined for the operations of the Accounting management options of the business in regards to the invoices which have been generated as well as the ones which are in function. As we are clear on the Invoice Analysis reporting menu in the Odoo Accounting let's now move on to the next section where the Analytic Report generation menu has been defined.

Analytic Report

The Analytic Reporting tool of the Odoo platform will help you to define the analytic operations regarding the accounting aspects of the company. Moreover, the report will provide a quantitative analysis in regards to all aspects of the accounting of the organization which has been defined. The following screenshot will describe the window of the Analytic Report available in Odoo. Here all the aspects of the Odoo accounting operations as well as the Reference of the financial operations, Partner involved in it as well as the balance amount will be depicted as shown in the following screenshot.

In addition, there is a Group by tool that will help you to group the entries based on the Fiscal Period of operation as well as an Analytical Accounting filtration tool that is available which will help with the filtration in respect to each of the analytical accounts which have been defined. Furthermore, there is an advanced filtration tool where the various options can be configured in regards to the Analytical entries to be filtered.

Management Based Reporting

Upon selecting each of the entries of the Analytic Report, you will be depicted with all financial operations in regards to the financial aspects as shown in the following screenshot. Here we have selected the Cost & Revenues menu that is available. In the menu, the Date, Description, Analytical Account, as well as the Amount allocated with the operations, will be defined. In addition, there are Filtering as well as Group by tools that are available which will aid in finding out the respective entry. You will also have the provision to create new entries by selecting the Create option that is available. Moreover, by selecting the respective entry which has been defined you can edit it also.

Management Based Reporting

Upon selecting each of the entries you will get the information of the respective Analytical Entry such as the Description, Analytical Account, Tags allocated, Reference details, Partner name as well as the Date of the entry. Furthermore, the Amount detail such as the Amount and the Quantity allocated with the respective Product as well as the Unit of Measure of it will be defined. The Accounting aspects such as the Financial Account and the Journal Item will be defined. You can choose the edit option that is available which will help you to change the details which are being defined here as per the need.

Management Based Reporting

The Analytic Report tool will help you to manage the aspect of the Analytical Accounting entries by having a greater insight on each of the operations which will be an effective tool in the aspects of the financial management of the company. As we are clear on the functioning of the Analytic Report let's now move on to the next section where the Unrealized Currency gains/losses reporting aspects of the Odoo Accounting is being described.

Unrealized Currency gains/losses

The Unrealized Currency gains/losses menu in Odoo accounting reporting aspects will provide an insight on the gains or losses which the company has suffered during the dedicated fiscal period which have been filtered. These Gains or Losses are due to the exchange rates of the currency operations in regards to the company functioning. Moreover, the Unrealized Currency gains/losses are mainly related to the international business which functions across the world or the ones which are functioning with multiple currencies in operations. This menu is available in Odoo reporting of the Accounting aspects because the Odoo platform supports the operations of the company with multiple currencies.

In the Unrealized Currency gains/losses reports the entries will be based on the filtration done for the fiscal periods which have been set for the report. Furthermore, there are distinctive filtering tools that are available which will be helping with the filtration aspects as well as the Custom ones can be defined as per the need. Filtration can be done based on the Exchange Rates which have been defined for the currencies which have been in operation in your Odoo platform as well as the business. The Options filtration will help you to sort out the data based on the entries with the Draft entries as well as the Unposted entries which have been defined.

The Entries will be defined with Balance in Foreign Currency which is the amount taken from Bill in respective currency, Balance in Operational Rate which is the amount is calculated at the operation date i.e. calculated at the time you received the bill in company currency, Balance in Current Rate It’s the current amount value at the time of the report i.e. at the time the company gets paid. as well as the Adjustment amount value should be added to the accounting in order to update your accounting reports with this new information to be defined for the entries to be defined in operation.

Management Based Reporting

As we are clear on the aspect of the Unrealized Currency gains/losses reporting tool that is available in the Odoo Accounting module, let's now move on to the next section where the Depreciation Schedule based reporting is being described.

Depreciation Schedule

The Depreciation Schedule-based reporting will provide an insight on the depreciation of the asset which has been defined in the business operation. The assets which have been defined in your business can be defined in the business. The Depreciation Schedule reporting menu can be accessed from the reporting tab of the Accounting module. Once you select the menu you will be depicted with the reports on the Depreciation Schedule as shown in the following screenshot. Here the Asset-based Chart of Accounts will be defined in operations along with the Journals defined on it.

Furthermore, the Characteristics aspects such as the Acquisition Date, First Depreciation, Method, and the rate of depreciation will be defined. The Asset details in respect to the months and duration of operation will be defined. In addition, the Depreciation of the respective asset in the respective time period will be also depicted. The book value details with respect to the Depreciation Schedule of each of the assets will be also defined.

You will also have Filtering as well as Group by tools based on the Fiscal period or based on the entries which are available just as in all other menus of the Odoo platform. These Filtering and Grouping options are the ones that are available with default and the custom ones can be defined using the dignified tools. These custom-defined ones can be saved as Favourites for future uses in the filtration of the Depreciation Schedule reporting aspects.

Management Based Reporting

You can select each of the Journal entries under the respective Chart of accounts to obtain detailed information regarding the Journal and the entries defined in it. You also have the option to edit the details of the journal by selecting the Edit option that is available. There are Sell Or Dispose of options available to sell and dispose of the Asset. You can modify the depreciation with respect to the asset by selecting the Modify Depreciation option that is available. The Posted entries with respect to the Asset which is being defined.

Management Based Reporting

By selecting the respective Annotate option that is available with respect to the Journal which is being defined in the Depreciation Schedule you will be depicted with the Annotate window as shown in the following screenshot. A description of the Annotate operations can be defined and you can save the operations with the Save option.

Management Based Reporting

The Depreciation Schedule reporting tool available in the Odoo platform will provide you with complete insight on the aspects of depreciation of the assets of your company which has been defined in the Odoo platform. As we are clear of the Depreciation Schedule operations let's now move onto the next section where the Budget Analysis reporting of the Odoo Accounting module will be defined.

Budget Analysis

The Budget of a company is vital in regards to the financial planning of the business operations of a particular fiscal term or period of the business operations. The Fiscal department of an organization will define a single as well as multiple budgets based on the operations and functional needs of the organization. The Odoo platform's Accounting module puts forward a Budget Analysis reporting functional menu where the reporting aspect of the different budgets has been defined. Accessible from the reporting tab of the Accounting module the Budget Analysis Report will provide a clear and clear image of the budgetary operations of the company.

The Filtering and Group by tools available, just as in all other menus of the Odoo platform, will help in sorting out the entries of the Budget Analysis reports based on the need. These Filtering and Grouping options are the ones that are available with default and the custom ones can be defined using the dignified tools. These custom-defined ones can be saved as Favourites for future uses in the filtration of the Depreciation Schedule reporting aspects. In the report, all the Budget in operations, one which is from the previous fiscal periods as well as the ongoing ones will be defined. Furthermore, these entries can be expanded where the various financial aspects of the budget will be defined. The Budgetary Position, Analytical Account, Start Date, End Date, Planned Amount, Practical Amount, Theoretical Amount, and the Achievement Percentage will be defined.

Management Based Reporting

You can select each of the entries which are defined in the respective Budget by using the Tick box option that is available. Upon selecting the respective entries, you will be depicted with actions options in the menu as depicted in the following screenshot. Here you will have an Export as well as Delete option that is available which can choose for the respective operations.

Management Based Reporting

Budget Analysis report can be viewed in List view, Pivot view as well as the Chart view based on your need by selecting it from the right-hand side of the menu. The previous screenshots depicted the list view of the Budget Analysis report. The following screenshot will describe the Pivot View of the Budget Analysis report. In the Pivot view, you will be able to define the Measures for the aspects which have been defined for the various aspects of the entries to be sorted out as well as defined. Using the + and - signs you will be able to add the default Measures That have been defined in both the axis of the report. This functionality will ensure that you generate and print out the reports based on the operational aspects of the Budget that you need, the rescan be placed hidden and can be accessed upon need.

Management Based Reporting

Along with the Graph view, the Budget Analysis Reporting will provide a complete insight on the operations of the budget that have been defined in your company. Moreover, with the distinctive as well as definite filtering and group by tools that are available you will be able to sort out the required entries of each of the reports that have been defined based on your need. As of now, you will be able to understand the various aspects of the reporting in regards to the budget management with Odoo with the distinctive Budget Analysis reporting management tool. Let's now move on to the next section where the Project Margins reporting of Odoo Accounting will be defined.

Product Margins

The Product Margin is the margin that you obtain on the sales of a product that you have purchased or manufactured. The Product margins and analysis on them will provide clear information on the product that the companies will attain based on the sale of the product. In regards to mathematics operations, the Product margin can be defined as:

Product margin= (selling price – cost of product) / selling price

If the sales price is more than the cost price the product will be profitable for the company and the margin rate will be positive. However, if the Selling Price is lower than the Cost price it will be a loss for the company and a negative margin will be obtained for each of the sale operations. The Odoo platform understands the importance of Product Margins in business operations and has defined a dedicated reporting tool in regards to it in the Odoo Accounting module. Accessible from the Reporting menu of the Odoo Accounting module, the Product Margins Reporting will provide a distinctive overview of the Product Margin operations of the company.

Upon selecting the Product Margins option you will be depicted with the pop-up window as depicted in the following screenshot. Here you need to configure the General Information details such as the From and To option should be defined further; the Invoice State option can be selected from the available drop-down menu.

Management Based Reporting

Once the operations aspects have been defined, select the Open Margins option that is available which will depict the Product Margins report aspect and the configurations aspect. The Product Margins reporting will be depicted based on the configurations and the Budget Analysis that have been defined. Here, the Name of the products, Internal Reference details, Average Sales Unit Price, Invoice in Sale, Turnover, Sales Gap, Total Cost, Purchased, Total Margin, Expected Margin, Total Margin Rate Percentage, and the Expected Margin Percentage will be displayed.

Furthermore, the Filtering as well as Group by tools available, just as in all other menus of the Odoo platform, will help in sorting out the entries of the Product Margins reports based on the need. These Filtering and Grouping options are the ones that are available with default and the custom ones can be defined using the dignified tools. These custom-defined ones can be saved as Favourites for future uses in the filtration of the Product Margins reporting aspects.

Management Based Reporting

Additionally, you can select the various Products which are defined by using the Tick box option that's is available which will depict the Action option that is available which will depict you with the option with Export, Archive, Unarchive, Delete, and the Generate Pricelist option that is available as shown in the following screenshot.

Management Based Reporting

Moreover, the Product Margins reporting menu can be viewed in Graph View as well, which will provide an insight on the Product Margins in a statistical aspect. The following screenshot depicts the Bar Chart View of the Product Margins reporting. Further, you can choose it to be depicted in Line as well as Pie chart as per the need. There are default as well as custom filtering tools as well as a group by options that have been defined. The Measures can be defined as per the need by choosing from the default ones which have been defined.

Management Based Reporting

The following screenshot depicts the Line chart of the Product Margins reporting where the various aspects of the entries defined will be depicted in lines as shown in the following screenshot.

Management Based Reporting

Up until now, we were discussing the Management based Reporting aspects of the Odoo Accounting module. Let's now move on to the next section where the Partner Reports of the Accounting module will be defined.

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