Chapter: 7 - Configurations of Admin Settings of Odoo Platform

Company Settings

Once you have implemented Odoo into the operations of your business you initially will be needing to define the company and its further details which will affect the running. The operations of the platform along with its operations will depend on the functional aspect of the company and its configuration which is defined over here. In Odoo there is a dedicated Settings menu where the company and its configurations can be defined. The General Settings of the Odoo platform hosts a dedicated Companies management menu where all the companies-based settings can be defined.

Here you will be able to define the company as well as configure the allocated aspects concerning it. In addition, you can create multiple companies of operations which can be run for the same platform which will be supportive in the aspects of multi-company management which partner companies as well as the ones which are not. Let's now move on to understand the various aspects of the Company management settings and configurations available in the Odoo module.

Creation of a company

The Company's menu can be accessed from the Settings module and there is a dedicated Users & Companies management tab available in the dashboard and under it, you can access the Companies menu. Here all the Companies of operations in which the platform is defined will be depicted. As you have the provision to create and run multiple companies with the same platform you will be able to create and run multiple ones from this menu. Here there is also a search bar that helps you with the search of a company if multiple ones are functioning. In addition, with the default as well as the customizable filtration tools as well as the Group by functions that are available you will be able to sort out the required company details from the list. The custom-created Group by as well as the Filtering ones can be added as Favorites which will be useful in the future.

Moreover, the menu can be viewed in both the List view as well as the Dashboard view which will be helpful in the aspects of understanding each of the companies as well as the aspects which are being defined. You can also select each of the companies which have been defined by using the tick-box options which will depict you with an Action menu where you will have the option to Export Companies from an external source or a file as well as Delete the Companies as well as the details associated with it.

Company Settings

To define a new Company in your Odoo platform you can select the Create options available in the Company's menu and will be depicted with a creation window as depicted in the following screenshot. Here, you need to initially provide the Company Name, then you can attach a Logo of your company for the differentiation aspect if there are multiple companies. The Logo can be attached by selecting the Your Logo option that is available which will help you to upload one from the storage.

Once the Company Name is being provided, you now have to configure the General Information which is being defined. You can specify the details such as Address, Country of operations, State, and Zip Code. Further, the Phone number and the Email address as well as the Website of operations can be defined. Additionally, the Tax ID along with the Company Registry can be defined by selecting from the drop-down menu. Furthermore, the Company Currency will be taken as the Currency of the Country in which the Company has been defined.

Company Settings

All the details described here can be edited in the future by selecting the Edit option from the same company menu described. Initially, while we are creating a database in Odoo with a specified country and while installing the Accounting module, automatically the accounting localization package for that country will be installed. This will implement the Company Currency as well as the Taxation aspects based on the rules and regulations of the respective country.

Moreover, if we are creating a new company (In a multi-company scenario) whose country is different from the previous one and thereby the localization package needed for the functioning of the new company in Odoo is different. Therefore, in that case for the new company, we have to mention the required localization packages in the configuration setting of the accounting module, before making any accounting entries.

You will be able to define any number of companies of operation over the company's menu. As we are clear on how to describe a Company in Odoo, let's now move on to the next section where the Multi-Company operations in Odoo will be described in detail.

Multi-Company operations in Odoo

The Odoo platform supports the operations of multiple companies to be run from the main platform. These companies might be the subsidiary ones or the partners of the main company any way each of these companies can be effectively run from the same platform. Moreover, the eCommerce website, as well as the website of each of the companies defined, can be independently managed with the same Odoo that you hold that will be beneficial in this digital era. Additionally, the product defined in one company can also be expensed and sold in other companies by defining the product to be available in all the companies and websites of each while defining it. This is also applicable for the services, subscription-based as well as the rental products in operations. This multi-company management feature will help organizations with multiple companies functioning under their label to effectively run and manage the operations.

Furthermore, you will be able to generate separate reports as well as dedicated ones based on each of the company operations with Odoo. In regards to the Accounting operations, a distinctive control on each of the companies with a dedicated approach of financial management is also available. The employees, as well as the users of your Odoo platform, can be provided with authorization based on the company in which they function in which will ensure that all the aspects of operations concerning a company are done by the respective employees or users of it in Odoo.

Once the multiple Companies of operations have been defined in your Odoo platform they all will be described in operations in the dashboard as depicted in the following screenshot. You can switch from one company operation to another by selecting the respective one from the dashboard and performing the operations in them effectively. This easy option will allow you to run the operations of multiple companies in real-time as you can make the management switch within a fraction of seconds.

Company Settings

The multi-company management in Odoo is one of the major operational tools and the functional program which supports the partner company operations with efficiency. As we are clear on the Multi-company operations and management in Odoo let's now move on to understand the Intercompany Transfer operations which can be conducted effectively within partner companies with Odoo in the next section.

Intercompany Transfers

As mentioned earlier you are capable of defining multiple companies' operations in the same Odoo platform where you have the provision to define and manage multiple companies. In the usual cases, the option of multiple companies is associated with the operations of the partnership firms where the common management team or the manager will have the provision to manage the operation to run effectively. These sister firms, operations under the sample platform, and the motive of conducting the sale one way or the other through both the labels of operations.

In the operations of these partnership firms, the chance of running out of stock is inevitable at certain instances therefore, commonly the managers will obtain the stock from the sister firms as the vendor might take a certain time for the products to be delivered and you can't afford the delay. This is where the transfer of products from one form to the other is down at the time of the need. This methodology will ensure that both organizations have enough products to be expensed to the customers. These transfers will be based on the well-drafted contract operations which have been decided upon at the start of the operations.

In regards to the product Transfer management operations in Odoo, there is a dedicated menu in the Odoo Inventory management module where all the transfer operations and their allocated aspects are well defined in operations. With this menu, you can run the product transfers from one company's storage location to the other company's warehouse. In certain cases, where they have the same warehouse of operations either is shifted to the respective companies' locations in the warehouse or is not moved, rather it is entered in the company's inventory and removed from the others inventory. This will ensure that all the information regarding the transfers is well crafted and described in Odoo which will be much useful in future references.

In regards to the Accounting aspects for the Transfer operations of the products and services from one company to its partner all the financial documents, as well as the accounting aspects, should be aligned and be in operations as per the need. As it concerns the operations of the company and its future aspects the Odoo Accounting module ensures that all are done in a well structured as well as a definite way where every description which is required is well defined in operations. For a clear understanding of operations let's say that there are two companies A and B which are partner firms or sister organizations that deal with the same product or the same product are needed in the manufacturing process. When a product is transferred from A to B due to certain internal needs an Invoice is generated from A towards B. Similarly, when the transfer is initiated from A to B a purchase bill is produced by B which is sent towards A. This happens vice versa and between each of the companies of operation.

The invoice generation and the Purchase bills which are generated will ensure that both the Accounting aspects of description in both companies in regards to the transfer of operations will be running in a well-structured and documented way. Furthermore, the money transfers and the allocated funds which are transferred can be made based on the invoices and purchase bills that are being agreed upon. The pricelist of products that are transferred internally can be defined as a partner form. You can do the transfer with a dedicated pricelist which is been defined for the partner operations. The Odoo platform supports the operations of the multiple pricelists where multiple as well as distinctive pricelist for each of the products can be defined.

Moreover, the Odoo platform supports the transfer of funds from one company to the other company via banks which will also pave the way for the effective operation of partner companies in the Odoo platform. These are all the aspects of operation in regards to the operation of Internal transfer of products as well as service in Odoo, as we are clear on its let's now move on to the next section where the Translation settings of the Odoo will be described.



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