Chapter: 4 - Financial management aspects of vendors and customers with Odoo Accounting

Customer Receipts Management

Receipts are an important way of making sure that the payments are received for the invoices register. In the real-life environment of many businesses the Receipt generation operations are conducted before the payments are made and also after the payments are being made. This entirely belongs to the operations of the business. The Odoo platform has a dedicated Receipt management tool that will support the operations of the Receipts for the customer sales operations of the company. The Receipts menu can be accessed from the Customers tabs of the Odoo Accounting module. In the menu, all the Receipts of operations will be defined. Here, the Number, Customer, Invoice Date, Due Date, Next Activity, Tax Excluded, Total, Status, Payment Status will be depicted. The Status aspect of the menu will be depicted in color coordination which will provide a base on the operations and provide a direct understanding of it.

Customer Receipts Management

You can select to edit the Receipts which have been defined in the menu and also a provision to create new ones using the Create option that is available. In the Receipts creation menu, the Customer name, Reference, Payment Reference, Invoice Date, Due Date, and the Journals description along with the Currency involved will be described.

Additionally, under the Invoice Lines the Product information along with the Label, Account details, Analytical Accounting details, Analytics Tags, Intrastat, Quantity, Price, Taxes, Subtotal.

Can be defined by selecting the Add a line option. You can further add a new section to the invoice by selecting the Add a section option. Notes to the customers can be added by selecting the Add a note option. You also have the provision to delete or edit the sections, product lines as well as notes being described.

The Total amount of the invoice along with the tax details will be depicted in the respective invoice window at the bottom of the page.

Customer Receipts Management

Additionally, under the Journal Items menu, all the Journals entry details of the respective Invoice will be depicted. The details such as Account, Label, Analytical Tags, Debit, Credit, and the Tax Grids will be defined.

Customer Receipts Management

Once the reverse invoices are configured you can move on to Register the Payment by selecting the respective option available and you will be depicted with the pop-up window as depicted in the following screenshot. Here, you need to describe the Journal, Payment Method as Manual, Batch Deposit, or SEPA Direct Debit. Next, we need to describe the Recipient Bank Account, Amount, Payment Date, and the Memo of the Payment. Finally, you have to select the Create Payment option available.

Customer Receipts Management

Once the Payment is being registered back in the respective Receipts menu the label will be depicted indicating that the respective Invoice is In Payment. Else if the payment is completed the label will be depicted as Paid.

Customer Receipts Management

You also have the provision to modify the Receipts which have been defined in the platform and configure it as per the need but it can be only done by the authorized users of the Odoo platform which can be defined while setting up the platform. As of now, you will be having an understanding of the aspects of Customer Receipt management with the Odoo Accounting module. In the next section let's move on to understanding the aspects of Customer Payments management that are being defined in the Odoo Accounting module.

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