Vendor Bills - Odoo 17 Enterprise Book

Vendor Bills

You can create vendor invoices in the Odoo17 Accounting module while making purchases from a vendor, which shows the payment you need to make to the specific vendor. All payment information for the purchases made by your business from a vendor will be documented on a vendor bill. Following the confirmation of a purchase order, you will be given the option to "Create Bill" in order to have the associated vendor bill generated automatically.

Odoo 17 Accounting

The management vendor invoices were already covered in the Purchase module. These automatically produced vendor invoices will also be documented in the Accounting module. In the Accounting module, the Bills option is located under the Vendor menu. Bills that have already been generated can be seen here, as illustrated in the image below.

Odoo 17 Accounting

On this platform, the user can choose between the Kanban and List views. Number, Vendor, Bill Date, Due Date, Reference, Activities, Tax Included, Total, Total in Currency, Payment Status, and Status of each vendor bill are all included in the list view's preview.

Odoo 17 Accounting

The criteria for the available vendor bills include My Invoices, Draught, Posted, Canceled, To Check, SDD Mandates, Unpaid, Paid, Overdue, Bills to Pay, Bills in Exception, Invoice Date, Accounting Date, and Due Date. The Add Custom Filter option can be used to add more filters. Salesperson, Status, Sales Team, Electronic Invoicing State, Preferred Payment Method, Invoice Date, Due Date, and Referrer are the default ‘Group By’ choices that are available. To add a new custom ‘group by’ choices, click the Add Custom Group button.

Using the Upload button, you can upload a copy of the vendor invoice. The New button can be used to manually create vendor invoices. The relevant bill information is mentioned in a new window that displays on the screen.

Odoo 17 Accounting

Put the vendor's ID in the Vendor field and a bill reference in the Bill Reference field. By entering a previous bill or purchase order associated with this bill in the Auto-Complete area, you can have the remaining fields of the bill autocomplete. The Bill Date field can be used to specify the date that the bill was generated. The Accounting Date displays the date that the system updated with regard to this bill's accounting data. You can enter the Payment Reference, Recipient Bank, Bill Due Date, and Journal information in the corresponding fields.

The invoice's Invoice Line, Journal Items, and Other Info tabs are identical. After filling out all required fields, click the Confirm button to approve the bill. Once you confirm the bill, its status will change from Draft to Posted. The Accounting Dashboard also lets you control vendor invoices.

Odoo 17 Accounting

The Upload button allows you to upload a vendor bill, while the ‘Create manually’ button allows you to manually create a new bill. Bills, refunds, and journal items can all be created and viewed using the available choices. You can match payments and invoices with the related bank statements by using the Payment Matching feature.

Refunds can be generated directly from the Accounting Dashboard, as we previously explained. To create refunds, you will receive a separate platform under the Vendors menu. The creation of consumer credit notes was already covered. You can also create vendor credit notes using the same methodology. You will see the Add Credit Note option on a bill, as seen in the image below.

Odoo 17 Accounting

This button will initiate a vendor credit note. These vendor credit notes will be listed in the Vendors menu's Refunds platform.

Odoo 17 Accounting

Using the New button, you can make a new refund.



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